How Reimbursements Work
1
Worker Submits an Expense
From their dashboard, the worker uploads a receipt, enters the amount, picks a category, and adds a note about what it’s for.
2
You Review and Approve
You get a notification. Open the expense, check the receipt, and approve, reject, or ask for more info.
3
Shor Pays It Out
Approved expenses are added to the worker’s next pay cycle, or can be paid out immediately as a one-off reimbursement.
Expense Statuses
Expense Categories
Every expense gets a category for reporting and accounting:- Travel: flights, hotels, ground transport
- Equipment: laptops, monitors, peripherals
- Meals: client dinners, team meals
- Software: subscriptions, licenses
- Training: courses, conferences, certifications
- Office supplies: consumables and small equipment
- Other: anything that doesn’t fit the above
Setting Expense Policies
Keep reimbursements consistent with a clear expense policy. Common guardrails:- Per-diem caps for meals and travel
- Equipment purchase limits (e.g., “up to $2,000 per person per year”)
- Approval thresholds (e.g., “expenses over $500 need a second approval”)
- Required documentation (receipts, pre-approval for travel)
Payment Timing
- Roll Into Payroll
- Pay Immediately
Approved expenses are added to the next payroll run for that worker. Clean for accounting, but the worker waits until the next pay date.
Tax Treatment
Reimbursements are generally not taxable income for the worker, as long as they’re backed by valid receipts and are for legitimate business expenses. Shor stores every receipt alongside the payment for your records.Tax treatment varies by country. If you have questions about a specific reimbursement, check with your tax advisor. Shor’s role is to provide clean records, not tax advice.
Next Steps
One-Off Payments
Other types of ad-hoc payments.
Finance Dashboard
See every transaction in one place.